Tip of the Week: Get the Most From Your Company’s Email With These 3 Tools

As a small business grows and takes on more employees and adds more departments, one aspect that becomes increasingly difficult to manage is email. Essentially, you go from using a handful of email addresses to managing dozens of accounts. If it feels like you’re losing control of your company’s email situation, then you’ll want to implement the following email solutions.

Email Archiving
The email accounts of business owners are constantly getting bombarded from all sides. Emails dealing with sales tickets, vendors, employee issues, and even personal messages all pile up in the inbox and can feel a bit overwhelming, especially when many of these messages are too important to delete. This is precisely why every business owner should have an email archiving solution.

With email archiving, your messages are stored in a secure location that you can access as needed, and all of your saved emails are organized in such a way that you can easily find what you’re looking for. By enacting such a solution, your inbox will be less cluttered with old messages, which will help relieve the anxiety that comes with checking your inbox. Plus, think of how advantageous it would be to search your email archives for information regarding a super old issue that’s cropped up again and to find the relevant email within seconds (instead of having to continuously scroll through your inbox).

Multi-Factor Authentication
Securing your company’s email accounts should be at the top of every business owner’s to-do list. While there are many layers to securing a company’s network and taking advantage of all of them can get complicated, one simple-yet-effective security measure you can enact for all of your company’s email accounts is multi-factor authentication. This is a way of tying each account to a second security protocol (in addition to the standard username/password), like an SMS message sent to a mobile device. The advantage here is seen when a thief successfully steals user credentials and still won’t be able to access the account because they’re not in possession of the connected mobile device--an impossible heist for a hacker on the other side of the world.

Spam Filtering
Spam is a serious problem for businesses. In addition to being a major security risk, employees that have to deal with spam lose a lot of company time and precious productivity. When it comes to spam, the best approach to dealing with it is by eliminating it altogether. This can be accomplished easily enough by making sure you have a spam filtering solution in place.

These are just three ways that USA Computer Services can assist your business with its email needs. As your organization continues to grow, you’re going to need enterprise-level technologies that can grow along with you. USA Computer Services is standing by to equip your business with solutions that will improve efficiency, security, and overall productivity. Call us at (704) 665-1619 to set up your IT consultation today!